Skip to end of metadata
Go to start of metadata


How will I use the Gradebook for grading my students' work?

 Show / Hide

The online interface for grading assignments has been in place since 2016. If you have not yet used this interface, please watch our Grading Assignments Online tutorial first, to learn how this interface works. Then review the changes made to the assignment grading interface in connection with the Gradebook, below.

To learn about how such graded activities as discussion participation or professional behavior can be graded, review the section on "How will I grade intangibles like participation?" in Setting Up Topics for Grading

What changes have been made to assignment grading?

 Show / Hide

The online interface for grading assignments has been in place since 2016. If you have not yet used this interface, please watch our Grading Assignments Online tutorial first, to learn how to use the assignment grading interface. In this section, we are reviewing only new features:

  • The most important change is that the grades you enter for assignments are now automatically aggregated into the overall grading for a course and used to calculate progress grades. You no longer need to copy and paste your grades into an external system: these calculations happen automatically in the online learning system.
  • Something else that’s new is that a grade scale for each category of graded activity has been set by your department. This could consist of letter grades or percentages or credit/no credit. All the grades in a category use the same grade scale, and these are the options that will display in the drop-down menu when you go to grade an item in that category. This means that you can no longer switch back and forth between letter grades and credit/no credit when grading assignments. Learn more about how the various grade scales work: Gradebook Basics


  • Regardless of the grade scale used, the drop-down list will always include one other option: Excused. Excusing a student from an assignment simply removes that assignment from that student's grade calculation. It's as if — for that student — this particular assignment were not included in the course.

  • Finally, when you need change the grade for an assignment from an earlier module, you will see a new drop-down, requiring you to specify the reason for the grade change.


    The reason for this is that once a progress grading period has passed, editing a student’s assignment grade may mean that the calculation for this student’s earlier progress grade is now inaccurate, due to the change in the assignment grade. Entering a reason for the grade changes will help us account for these discrepancies at a later date — in case of a grievance, for example.

How should I grade missing work?

 Show / Hide

Varieties of F

For every letter grade, the Gradebook assigns a default percentage. So when you select F from the letter grade drop-down...


... the Gradebook automatically enters the default value of 50%.


Although 50% is the default, you can choose any percentage from 0% to 59% to signify a grade of F. So it's important to be aware of this range when assigning an F and to think carefully about how much credit a student has earned on an F assignment. Grading with a rubric may help clarify this. (Learn more: Using Rubrics for Critique & Grading)

Learn more about how the various grade scales work: Gradebook Basics

Zero percent for Missing Work

In cases where a student has submitted nothing for an assignment, we recommend that you enter 0% — the lowest possible F — into the percentage field. This helps to distinguish between situations where a student has submitted something, however poorly executed, and cases where the student has made no submission at all.

You may also want to make a note in the Comments field to let the student know why they received a 0.

How do I post progress grades?

 Show / Hide the cheatsheet


The new Gradebook calculates progress grades for you. Where previously instructors had to track and calculate progress grades outside of the online learning system, the Gradebook now performs these calculations automatically.

Click the image to view or download this cheatsheet.

 Show / Hide step-by-step instructions

Here are the detailed instructions for posting progress grades:

1. From your Home page, click the Submit Grades link for the class you want to grade.



2.  The progress grading interface opens. You can enter a progress grade as a letter or a percentage. The calculated grade is displayed.

 


3. You can show the details of the grade calculation.

Note: Each progress grading period includes grades from a specific set of modules. Learn more by reading the below section on How do progress grades relate to course modules?



4. The grade calculation shows the grade this student has earned in each category.

 


5. If you have not graded all the student’s work for a grading period, an error message will display. Click Show Details to see what you missed.



6.  Use the link to navigate to the grading interface for the assignment that needs to be graded. (The grading interface opens in a separate tab/window.)



7. When you return to the progress grading interface, use the "Recalculate Grade" button to include the grade you just entered.



8. The grades and grade comments you enter are automatically saved by the system, so there is no need to save a draft of your work.

 


9. When you have entered all your grades, click the Submit Grades button.




10. Once you submit your progress grades, they are no longer editable. However, you can still display the calculation.

What if I have missed a progress grading deadline?

 Show / Hide the cheatsheet



Click the image to view or download this cheatsheet.

 Show / Hide

A few days after a progress grading deadline, the "Submit Grades" prompt disappears from the Enrollments section of your Home page.

Once this happens, you will need to use a more roundabout route to find the progress grading interface.

Warning: If you are very late in submitting your progress grades, the “Submit Grades” link for the next grading period may appear. Using this link will open the wrong grading interface! Check the information at the top of the grading interface to make sure you are entering your grades on the right one.

Here’s how to navigate to the progress grading interface, after a grading period has ended:

1. Click the Grades link in the Profile section of your Home page.

 


2. Click "View" for the section you want to review or grade.

 


3. Click the "Enter Grades" button for the progress grades you want to input.

 


4. The progress grading page opens. To input your grades, follow the above instructions under How do I post progress grades?

How do progress grades relate to course modules?

 Show / Hide the cheatsheet


The new Gradebook calculates progress grades for you. Where previously instructors had to track and calculate progress grades outside of the online learning system, the Gradebook now performs these calculations automatically.

Click the image to view or download this cheatsheet.

 Show / Hide

the Basics

Classes at the Academy consist of fifteen modules: one per week in the fall and spring semesters and two per week in the accelerated summer term. The coursework is structured around these modules, with certain work being completed in each. Similarly, the graded topics where students submit their work — and where instructors posts their grades — are also associated with specific modules.

The Gradebook uses this module structure to determine what work should be included in the calculations for each grade period. Here is what each progress grade includes during the spring and fall semesters:

Progress 1:   Modules 1-4  (Grades are due at the end of Module 5.)
Midterm:     Modules 1-7  (Grades are due at the end of Module 8.)
Progress 2:   Modules 1-11  (Grades are due at the end of Module 12.)
Final:            Modules 1-15  (Grades are due a week after the semester ends.)

In the summer semester and in the summer and winter intersessions, only midterm and final grades are posted:

Midterm:     Modules 1-7  (Grades are due at the end of Module 8.)
Final:            Modules 1-15  (Grades are due a week after the semester ends.)

As you can see, progress grades are cumulative: that is, each covers the work completed since the start of the semester.   

Caveats & Suggestions

1. If your class is one of the few where the midterm exam or project is scheduled in Module 8, rather than Module 7, the midterm progress grade calculation will not include the midterm project or exam. If this concerns you, here are a couple of suggestions:

  • Use the grade comments to explain briefly that the midterm project was not included in the midterm grade but that it will be factored into the next progress grade.
  • If you want to change the timing of your midterm exam or project, talk with your director about updating the course. This sort of change can often be made with the help of Course Updates, rather than as a course rebuild.

2. When creating graded global topics for quarterly grading, it’s essential to associate the topics with a module that falls within the relevant progress grading period. Ideally, quarterly grading topics will open at the beginning of the quarter, so that your grading criteria or rubric for each graded activity will be visible to students from the start. Here are our suggestions for the module association for quarterly grading topics:

Q1 grading topic: associate with Module 1
Q2 grading topic: associate with Module 5
Q3 grading topic: associate with Module 8
Q4 grading topic: associate with Module 12

3. Sometimes you may need to change a student’s assignment grade — if, for example, the student has submitted the work late. If this regrading is taking place after a progress grading period has passed, you will need to specify why the grade is being changed. This is because regrading creates a conflict with the calculation of the earlier progress grade, and this information will help to answer any future questions about the calculations.

(star) Learn more about the Gradebook (star)

  • No labels