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Getting ready to teach online this fall? (Classes begin Tuesday, 9/5.) This checklist will help you prepare.

(star) IMPORTANT (star)  If you have students who are affected by Hurricane Harvey, please make every effort to reach out and support them.

Here are some suggestions:

  • Online Education has sent out lists (through the Mailbox) to instructors who have online students living in Texas and Louisiana. Once the semester begins, please check in with these students to see if they need special support, and encourage them to contact their advisors and/or the Online Help Desk.
  • If any of these students do not log in by the end of Module 1, please alert your department.
  • To allow affected students time to catch up on their work, please extend the closing dates for your Module 1 and Module 2 topics to the end of Module 3 (9/24). Please note that assignment posts made after the due date but before the closing date will be marked as "Late," but it's always up to you to determine whether or not any penalty should apply to work marked late.
  • Since the present situation constitutes an excused absence under the Academy’s policy, we ask that you please make accommodations for any students in your classes who are affected. Learn More: The Academy's policy on Excused Lateness in Online Classes offers guidelines on how best to work with these students. In particular, we recommend setting clear deadlines for making up missed work.

#1 – Review the most recent updates to the online learning system.


#2 – Get familiar with the Academy's Online Teaching Standards.

New standards were established in Spring 2017, so make sure you are familiar with the current expectations. Review the list and download the rubric to help you assess your own effectiveness as an online instructor.


#3 – Review the Workday requirements for reporting your hours (for part-time employees only).


#4 – Plan your time: Review & download the fall Online Module Calendar.

(star)(star) PLEASE NOTE: This semester, Module 1 is shorter than usual (ending on Sunday, September 10), while Module 15 has been extended through Monday, December 18.

The Thanksgiving Holiday is Thursday, November 23, through Sunday, November 26.


#5 – Clarify and post your expectations.


#6 – Make your class student-ready.


#7 – Introduce yourself via video — and ask your students to do the same. Learn more: Connecting with your students via video

You might also consider tagging all your students in this initial post. Learn more: More tips for tagging


#8 – Take care of administrative tasks.

  • Update your contact information in WorkDay.

  • Contact HR (hr@academyart.edu) to update your contact information in the Academy's official record.

  • Set up Easy Grade Pro with your new class roster.


#9 – Set up an online office (optional).


#10 – Get some support.



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