It happens — and all too often for our comfort: students complain about their grades. How should you respond?


Get some perspective...

  • We are not selling diplomas.
    Some students see taking a class as a transaction, an exchange of this for that: t
    hey pay tuition and in return they get credit, a good grade, and ultimately, a credential or degree. Right? Well, no. Students are paying for the opportunity to learn from our instructional content and from instructor feedback. Their tuition dollars buy them access to our learning materials and processes — and to your expertise. What they do with these resources is up to them.
  • Grades are earned, not given.
    So be careful of your language. Instructors do not give grades: students earn grades. Here's what a couple of veteran professors had to say on this subject:
    • The moment the teacher falls into the language trap of "You gave me a B," it reinforces the concept that the grading of students in the class is capricious, and that the instructor, not the students, bears the majority of the burden that determines the grade. This is not true, and a simple change in word choice will reframe the discussion entirely. (A comment from "tzikeh," posted on MetaFilter)

    • I do not “take off” points. You earn them. The difference is not merely rhetorical, nor is it trivial. In other words, you start with zero points and earn your way to a grade. You earn a grade in (say) Econ 100 for demonstrating that you have gained a degree of competence in economics ranging from being able to articulate the basic principles (enough to earn a C) to mastery and the ability to apply these principles to day-to-day affairs (which will earn an A). (from Art Carden, writing in Forbes)

  • Assignments and courses are milestones along the road to mastery.
    At the Academy, courses in a degree program assume that students have mastered certain skills in previous courses. Students who have not gained sufficient competence in one course will struggle in the next, more advanced class. Passing students whose skills do not meet minimum standards sets them up for failure.
  • This is all part of the job.
    You were hired for your professional expertise, so "Make your peace with the salient reality that grading [...] is a professional and qualitative judgment call on your part," suggests Rob Weir, professor of history at UMass Amherst.
    And keep in mind that responding to student complaints is part of your job as an instructor, as thankless and frustrating as this task can sometimes be.

Let your colleagues inspire you...

  • Take a look at this excellent tool from the Eberly Center for Teaching Excellence and Educational Innovation at Carnegie Mellon University, which provide detailed suggestions based on the reasons why a student is complaining: Solve a Teaching Problem: Students complain about grades.

  • Responding to Challenging Students Online: this resource includes very helpful suggestions about ways to think about and approach difficult conversations with online students.

    Hi [Student Name],

    I have never yet had a student email me every day of a semester. I'm not sure it's really appropriate for me to hear the details of your financial situation though I of course sympathize. AAU students have very diverse backgrounds.

    I cannot make further exception for your work than what is stated in your accommodation letter. Nor can I alter my grading, as that would be unfair to your fellow students, and also unfair to you. If you do not achieve the skills and abilities necessary to succeed in this class, you will be even less prepared and further disadvantaged in the next level studio. This is the challenge we are facing now, with your having barely passed ARH110 and ARH170. You are now trying to play 'catch-up' on skills you should have mastered in those classes, alongside learning the not-so-simple material of this class alongside. It does not actually do you any "favor" in the long term.

    I do see some improvement in your work, but there is no way for me to know ahead of time if you will be able to improve sufficiently to pass this course. I cannot guarantee you a passing grade based on a commitment from you to revise work. Your writing and work does hint at some level of understanding of the architectural issues at hand, but your 'final products' do not evidence at this time sufficient development or understanding in your application of principles to your design or graphic or physical product.

    If you seek a more sure path, as I have said previously, perhaps it would be better for you to step back, withdraw from the course and work on your drawing and model-making skills before resuming this class. Especially if the work typically takes you longer. You need to learn ways and find a working method by which you can more smoothly express yourself visually and spatially, so you can move your design process forward. I think you have gotten a good taste of the level of work expected in this studio, and could continue to work on what you need at your own pace.

    Find materials that you can more easily manipulate for models - maybe museum board or even paper, wire mesh that you can easily mold.

    Find tutorials on model-making - it doesn't have to be 'architectural' model-making. Just learning how to put different materials together.

    Graphically, you can practice tracing over drawings and diagrams to sharpen your line-making skills.

    You can use CAD software to check your dimensions, scale and proportion.

    Find more case studies and study their spaces, drawings and diagrams, and how they are able to communicate their intentions.

    Then you would be better prepared to succeed in this class when you feel you are ready.

    I am always happy to receive revisions and improvements, and you can resubmit to Late Assignment folder anytime. As I said previously, though, it can not simply boil down to me telling you what to do. Your work should evidence absorption of your learning. I also have an allotted amount of teaching time for the whole class, so cannot be expected to "re-teach" material constantly.

    I hope this gives you a clearer picture by which to set your course and efforts. I'm happy to discuss face-to-face online as well. Good luck.

    [Instructor Name]

Double-check yourself...

Was the student graded appropriately?

  • Review the AAU Grading Scale, and spend a little time reviewing your feedback on the student's assignment(s). If you have questions or doubts about your assessment, talk with your director.

Work with your student

When you meet with students, as much as possible, orient the conversation away from justifying the grade the student received, and toward "here's how you can improve on future assignments of this type." Regardless of whatever snotty emails I've received from a student, I always approach this type of meeting treating the student 100% as if they are honestly trying to improve their writing/test taking strategies/etc. — and for almost all students, being treated that way puts them in that mindset (comment from "rainbowbrite" on MetaFilter). 

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